Frequently Asked Questions

Question: We are running into an issue - we are putting in purchase orders for main bids, but then there are always going to be miscellaneous additional costs in most cost codes that are additional/outside of the original purchase order. However, when we make them a Variable PO, it doesn't add up right. The variable PO amount is based on budget. But our main PO's aren't always the same amount as the budget, so it gets confusing.

Is there functionality where we could just create a normal PO for posted costs without a PO (with the click of a button, just like the Var PO button)? We want the Purchase Order total to increase when we add those miscellaneous items, so the ECC is accurately reflected.

Answer:

When you click the +Var PO link on the Purchase Orders and Posted Costs Management window, and the new PO window opens, you can change the PO Type to Budgeted, and not Variance. OR farther down, when the cost is being entered on the Add New Payables Bill window you can click the +New PO link and a window will open to add a new PO that default the Budgeted po type.

incremental POs purchase orders variance po budgeted PO PO Type